Tips For Going Paperless in the Office

Going Paperless in the OfficeMany modern offices are making the transition toward an environmentally-friendly business model. Going paperless is an excellent way to reduce your carbon footprint, and you can start taking steps immediately to reduce or eliminate paper usage. Here, we share practical tips for transitioning to a paperless workplace. 

Digitize Your Files

Still printing and storing papers for your records? If so, it’s time to make the switch to digital filing. Digital storage is a streamlined way to store and access information, and saving space and paper are additional perks. However, it’s crucial to ensure that your company’s vital information is securely stored, so consider using a reputable cloud solution such as Dropbox. 

Reduce the Number of Printers 

Employees generally print more than necessary if there’s a printer in every office. To lower the amount of paper used in the office, consider reducing the number of printers in the workplace. When there’s only one printer in the building, employees will be more motivated to cut down on paper usage. 

Implement Paperless Meetings 

Meetings are a great way to get the team on the same page, but they’re notorious for being paper-wasters. Next time you’re in the planning process for a gathering, skip the paper and opt for technology, instead. TeamViewer is an excellent choice for sharing information during meetings: just ask employees to bring their laptops so you can screen share. When the meeting is over, employees can download a copy of the information for future reference. 

Switch to Paperless Statements and Bill Pay 

Running a busy office comes with a host of associated costs. If you’re tired of receiving traditional paper statements and bills, take a few minutes to switch to online versions. Most financial institutions and service providers offer paperless statements and bills, but you’ll need to opt in to receive them. This should be a simple process, and you can even implement this strategy in your personal life to cut down on paper clutter. 

Making the transition toward a more sustainable office is a rewarding process. To reduce both plastic and paper in the workplace, consider replacing flimsy plastic chair mats with superior glass mats. We’re proud to produce beautiful, super-strong Glass Office Chair Mats that last for decades. We back our products with a never-dent promise and forever warranty, so you can feel confident that your Vitrazza product will last for years to come. When you’re ready to explore our inventory, please visit us online at vitrazza.com. Custom options are also available, and we’d love to help you create the ideal mat.

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