5 Office Spring Cleaning Tips to Boost Productivity
Spring is finally here, and it’s the perfect time to give your office some much-needed attention.
Spring cleaning your office can feel like quite a chore, but understanding how this process can benefit you in your professional life can provide the mental boost needed to get it done. Whether at home or the office, the state of your workspace has a significant impact on your mood and productivity, and investing in your space now will only save you time later.
Here are a few benefits to get you motivated to clean:
Spring cleaning doesn’t have to take a lot of time. Even small changes can make a big difference.
Follow these 5 tips for tidying your workspace:
Make a Schedule and Stick to it
Are you more likely to bring a project to completion if you break it up into bite-sized chunks. Or do you prefer to put your head down and work from start to finish?
Regardless of which way works for you, be sure to block out time and respect it when it arrives.
Do the Dirty Work
Cleaning may be what you’re dreading most, but there is no need to scrub every nook and cranny with a toothbrush. Start by removing everything from your workspace and sorting items into an essentials pile (like your computer, peripherals, notebook, etc.) and a non-essentials pile (clutter, decorations, the hole punch you use once a year, etc.)
Next, shake out the crumbs from your keyboard, wipe down the surfaces of your desk, and dust off your electronics. Don’t forget to wipe out the inside of your drawers.
Ditch the Clutter
Now that your workspace is empty, you can ditch the clutter by only returning the items you need or want. Once you’ve returned all the essentials to your workspace, contend with the rest by sorting them into donation, trash, or relocation piles. Do you really need three coffee mugs? How many of your pens are out of ink? Does that hole punch you use once a year need to live on your desk or can it go somewhere else?
It’s easy to forget about digital clutter. You need a file quickly, so you throw it on your desktop instead of organizing it into a folder structure. Digital clutter can have the same implications on the mind and productivity as physical clutter. Luckily, decluttering files can be just as simple as decluttering your office.
Update file names and move inactive files into an archive folder. Sort all working files in whatever folder structure you or your organization have created. If you want to keep your desktop clean, develop a habit of clearing your desktop at the end of each day.
Organize Your Space
Now that your space is clean and decluttered, it’s time to organize! Organization can be one of the most tedious but satisfying steps. Keep the donation, trash, and relocation piles handy because you’ll likely find more clutter to eliminate from your drawers and storage areas. A good place to start is by organizing the catch-all drawer. Drawer organizers are beneficial for creating zones within your drawers for tools and supplies. They will also help you keep your drawers organized in the future.
If you work with physical files, start by tossing or shredding any outdated or unnecessary paperwork. If you don’t have one already, invest half an hour into devising a filing system: Label folders, hang them alphabetically, and then sort away. Keep organized by developing a habit of filing complete paperwork daily or weekly.
If the promise of a reward is a good motivator for you, it’s time to treat yourself! You’ve done a great job cleaning your office and creating a space that works for you. Why not reward yourself with something that spruces up your space and makes working at a desk more enjoyable!
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